ACCOMMODATION

Accommodation must be booked directly via the hotel’s online reservation system or by calling the hotel directly at 1-800-546-9513. Please reference the Oregon Health & Science OHSU Fall Room Block when you call and book.

BEWARE OF SCAMS 

Due to the amount of publicly available information on conference and institution websites, some committee members and conference speakers are being contacted by third party companies, often from overseas, purporting to be event managers who request to secure accommodation or flight bookings. These requests always ask for financial information or credit card details and will generally be quite pushy in their attempts. Firms claiming to be legitimate accommodation and travel agents for your event, such as Business Travel Management and e, are not endorsed or authorized by the conference organizers. They are actively trolling event webs and trying to match invited speakers and committees with personal details often found on their own institute websites.

 Please note, ASN Events will never ask a third party to retrieve credit card or financial information from you without prior personal arrangement with yourself and an ASN staff member.

 If for any reason you are unsure of the legitimacy of a requested payment, you should always contact your ASN Events Project Manager.

 We take the protection of the information you provide to us very seriously, including your contact details and any financial information and have instituted secure IT platforms to protect your data.

CONFERENCE CANCELLATION OR POSTPONEMENT POLICY

The Conference Organizers (the Conference Committee and ASN Events) accept no liability if an event is cancelled or postponed for reasons beyond their reasonable control resulting from an act of God, governmental regulation, fire, war, terrorist activity or civil commotion. 

If the Conference Organizers elect to re-schedule the conference, all registrations and additional items are automatically rolled over to the new dates of the conference.  

If the Conference Organizers elects to cancel the event, the liability is limited to a refund of registration costs, subject to fees and conditions. The conference will not refund any travel costs associated with the cancellation of the event. Accommodation pre-payments will be refunded subject to the terms and conditions of the hotel.

ACCOMMODATION BOOKINGS TERMS AND CONDITIONS

Accommodation booked is subject to the hotel’s cancellation terms and conditions. Please refer to their website here for more information.